Project reporting

Habari ya Mradi? Let's Talk About Project Reporting!

Hello future community leaders! So, you've just finished an amazing community service project. Maybe you organized a massive clean-up at your local market, planted a hundred trees at the school compound, or taught older members of your community how to use their phones. Hongera! That's fantastic work. But now, how do you share the story of your success? How do you show your teachers, sponsors, and the community what you achieved? That, my friend, is where project reporting comes in. It’s not just a boring document; it’s the powerful story of your hard work and impact!

Think of it like this: A great musician can play a beautiful song, but it's the recording that allows everyone, everywhere, to hear it. Your project is the beautiful song, and the report is the recording that shares it with the world.

So, Why Bother Writing a Report? (Kwanini Tujisumbue?)

Writing a report might seem like extra work, but it's one of the most important steps of your project. Here’s why it's a big deal:

• Accountability (Kuwajibika): It shows everyone that you were responsible with the resources you were given – whether it was money from a sponsor, time given by volunteers, or materials from the school. You are saying, "Here is the proof of our good work!"
• Communication (Mawasiliano): It keeps your headteacher, your parents, the local chief, and community members informed. It builds trust and shows that you are organised and professional.
• Learning (Kujifunza): A report forces you to think about what went well and what didn't. This is pure gold! This is how you learn to make your next project even better.
• Celebration (Kusherehekea): Your report is a permanent record of your achievements. It’s a tool you can use to celebrate your success and inspire other students to start their own projects.

Image Suggestion: A vibrant, optimistic digital art illustration of a group of diverse Kenyan high school students in uniform, proudly presenting a project report to a smiling community chief and a school principal under an acacia tree. The report should have charts and photos visible.

The Main Ingredients of a Powerful Report (Mapishi ya Ripoti Bora)

A good report is like a well-cooked meal. It has different parts that all come together to create something satisfying. Here are the key sections you need:

1. Title Page: Simple and clean. Include the Project Title (e.g., "Project Kijani: Reforesting Our School Field"), your name/group name, and the date.
2. Executive Summary (Muhtasari): This is a short, one-paragraph summary of the entire project. If someone only reads this part, they should understand your project's goal, key activities, and main achievement. Write this part LAST!
3. Introduction: What was the problem you wanted to solve? Why was this project important for your community? (e.g., "Our community market in Nakuru was struggling with plastic waste, which was blocking drainages and creating a health hazard...")
4. Project Objectives (Malengo): What did you aim to achieve? Be specific! Use the SMART goals method:
   • Specific: "To plant 50 indigenous trees." (Not just "plant trees")
   • Measurable: "To collect 200 bags of plastic waste." (Not just "clean up")
   • Achievable: Is your goal realistic with the resources you have?
   • Relevant: Does it solve the problem you identified?
   • Time-bound: "To achieve this by the end of Term 2."
5. Activities Undertaken (Shughuli Zilizofanywa): Tell the story of what you did, step-by-step. For example:
   • Week 1: Held a community baraza to get support.
   • Week 2: Recruited and trained 20 student volunteers.
   • Week 3: Conducted the clean-up drive.
6. Results and Outcomes (Matokeo): This is the "WOW" section! Show what changed. Use numbers and stories.
   • Quantitative (Numbers): "We collected 215 bags of rubbish." "85% of community members surveyed said the market is cleaner."
   • Qualitative (Stories): "Mama Boke, a vegetable seller, said, 'Now I feel proud of my workplace. Customers are happier to come here.'"
7. Financial Report (Ripoti ya Kifedha): You must show how you used every single shilling. Transparency is key! Make a simple table.
8. Challenges and Lessons Learned: Be honest! What went wrong? Did it rain on your clean-up day? Did fewer volunteers show up than you expected? This shows you are mature and thoughtful.
9. Conclusion and Recommendations: Briefly summarise your success. What do you suggest should happen next? "We recommend the market committee sets up permanent rubbish bins."
10. Appendices (Nyongeza): This is where you put your evidence! Include photos (before and after are powerful!), attendance lists, and sample awareness posters you created.

Let's Talk Numbers: The Financial Report

Being accountable for money is very important. A simple budget statement shows you are trustworthy. Let's imagine your group, "Taka-Safi Initiative," was given Ksh. 5,000 for a community clean-up.

### Taka-Safi Initiative - Financial Statement ###

INCOME (Pesa Zilizoingia)
=========================================
Donation from School Welfare Club:   Ksh. 5,000.00
-----------------------------------------
TOTAL INCOME:                        Ksh. 5,000.00

EXPENSES (Matumizi)
=========================================
Gloves (40 pairs @ Ksh. 30):         Ksh. 1,200.00
Trash Bags (10 rolls @ Ksh. 150):    Ksh. 1,500.00
Refreshments (Water & Mandazi):      Ksh. 850.00
Printing of Posters:                 Ksh. 500.00
-----------------------------------------
TOTAL EXPENSES:                      Ksh. 4,050.00

SUMMARY
=========================================
Total Income:                        Ksh. 5,000.00
Total Expenses:                      - Ksh. 4,050.00
-----------------------------------------
BALANCE (Pesa Iliyobaki):            Ksh. 950.00
=========================================

This simple, clear table shows exactly where the money went. The remaining balance can be returned to the sponsor or used for the next phase of the project, as agreed.

Visualizing Your Project's Journey

Sometimes, a simple diagram can explain your process better than many words. Here is a simple flow of a project, which you can also reflect in your report.

[ Identify the Problem ] ----> [ Plan the Project (Set Objectives) ]
        |                                       |
        |                                       v
[ Write the Report ] <---- [ Monitor & Learn ] <---- [ Do the Work (Activities) ]

Real-World Scenario: The Leaky Tap Project

A group of students at Jamhuri High School noticed that a tap near the dorms was always leaking, wasting hundreds of litres of water every day. Their project was simple: fix the tap.

Their report was short but effective. The Introduction showed a photo of the leaking tap and calculated the estimated water wasted per week. The Objective was "To replace the faulty washer and stop the leak by Friday." The Activities section listed "Bought a new washer (Ksh. 50), borrowed a wrench from the school caretaker, and fixed the tap in 20 minutes." The Result was a photo of the fixed, non-leaking tap and a statement: "We are now saving an estimated 1,000 litres of water per week."

This simple report proved their impact and showed they could solve real problems!

Final Word: Your Report is Your Voice!

Never see project reporting as a chore. See it as your opportunity to stand tall and speak with confidence about the change you have created. It’s the final, powerful step that turns a good project into a great one. Your report can inspire your friends, impress your teachers, and show your community that young people like you are not just the leaders of tomorrow, but you are the leaders of today!

Sisi kama vijana, tunaweza! (We, as the youth, can do it!)

Habari ya Mradi? Telling Your Project's Story!

Habari Mwanafunzi! Hope you are doing great. Think about this: when you get home from a busy day at school, your parents or guardians might ask, "How was your day?" You don't just say "fine." You tell them about the tough math problem you solved, the funny thing your friend said, and how you scored a goal in football. In a way, you are reporting on your day.

Project reporting is exactly like that, but for your Community Service Learning (CSL) project. It’s the exciting part where you get to tell the story of all your hard work, the challenges you overcame, and the amazing change you created in your community. It’s not just a boring document; it's your project's success story!

So, What Exactly is a Project Report?

A project report is a formal way of sharing the journey of your project from start to finish. Think of it as a report card for your project. It shows everyone involved – your teacher, your sponsors, the community, and even yourselves – what you planned to do, what you actually did, how you spent the resources (like money from a fundraiser), and what difference it made.

Example Story: The "Taka Taka to Treasure" Project

Imagine your group, "Mazingira Warriors," decided to run a project to clean up the local market centre and set up proper waste bins. Your project report would tell the story of how you convinced the shopkeepers, raised 20,000 KES from a car wash, bought 5 branded bins, and organized 3 community clean-up days. It’s the proof of your awesome work!

Why Bother Reporting? The Four BIG Reasons

Sometimes reporting feels like extra work, but it's one of the most important steps! Here’s why:

• Accountability (Kuwajibika): It shows you are responsible. If a local company gave you money for paint to renovate a classroom, the report shows them exactly how you used it. This builds trust, and they will be happy to support you again next time!
• Communication (Mawasiliano): It keeps everyone in the loop. The community members feel respected because they can see the progress. Your school principal is happy because they know you are representing the school well. Your team members are all on the same page.
• Learning & Improvement (Kujifunza): A report is a fantastic learning tool. You get to honestly look at what went well and what didn’t. Maybe the rains started early and delayed your tree planting. In your report, you note this down. The next group who wants to plant trees will read your report and know to start their project earlier!
• Celebrating Success (Kusherehekea): This is your chance to shine! A good report is a permanent record of your achievements. It’s something you can be proud of and even use when applying for scholarships or jobs in the future to show your leadership and management skills.

Image Suggestion:

A vibrant, sunny photo of a diverse group of Kenyan high school students in uniform, proudly holding shovels, brooms, and paintbrushes. They are standing in front of a freshly painted classroom wall that says "PROJECT CLEAN SWEEP: By St. Kizito Youth Club". They are all smiling at the camera.

The Recipe: Key Ingredients of a Powerful Report

A good report is like a well-cooked meal; it needs the right ingredients in the right order. Here is a simple structure you can follow.

  A Simple Report Structure
  +----------------------------------+
  |         1. Title Page            |
  +----------------------------------+
  |      2. Executive Summary        | (A quick overview)
  +----------------------------------+
  |   3. Project Goals & Objectives  | (What you wanted to achieve)
  +----------------------------------+
  |      4. Activities Undertaken    | (What you actually did)
  +----------------------------------+
  |       5. Results & Outcomes      | (The IMPACT you made!)
  +----------------------------------+
  |        6. Financial Report       | (Show me the money!)
  +----------------------------------+
  |  7. Challenges & Lessons Learned | (Your wisdom)
  +----------------------------------+
  |  8. Conclusion & Recommendations | (What's next?)
  +----------------------------------+
  |          9. Appendices           | (Photos, letters, etc.)
  +----------------------------------+

Let's focus on a crucial part: Results and Outcomes. This is where you show the real change. Don't just list your activities (outputs), describe the difference they made (outcomes).

• Output: We conducted 3 hygiene training sessions for 50 primary school pupils.
• Outcome: After our training, a survey showed that 80% of the pupils could demonstrate the correct 7 steps of handwashing, up from only 20% before the project.

You can even calculate your progress towards a goal. Let's say your goal was to plant 200 trees.

  --- Calculating Goal Achievement ---

  Goal: Plant 200 tree seedlings.
  Actual Trees Planted: 180 seedlings.

  Formula: (Actual Achieved / Goal) * 100%

  Calculation: (180 / 200) * 100
             = 0.9 * 100
             = 90%

  Result: We successfully achieved 90% of our tree planting goal.

Let's Talk Pesa: The Financial Report

Being transparent with money is crucial for building trust. A financial report doesn't have to be complicated. It's a simple table showing money that came in (Income) and money that went out (Expenditure). Always keep your receipts safe!

A Quick Story: The "Smart Spenders" vs. The "Messy Group". One CSL group kept every MPESA message and receipt for the water tank they were buying. The other group just spent cash without records. When the sponsor asked for a report, the Smart Spenders provided a clear, professional statement and got funding for a second tank. The Messy Group couldn't explain where 5,000 KES went, and they lost the trust of their sponsor.

Here is a simple financial statement example for the "Taka Taka to Treasure" project:

  --- PROJECT MAZINGIRA WARRIORS: FINANCIAL STATEMENT ---

  A. INCOME (Pesa Iliyoingia)
  --------------------------------------------------
  ITEM                        | AMOUNT (KES)
  --------------------------------------------------
  Car Wash Fundraiser         |   20,500.00
  Donation from Mr. Kamau     |    5,000.00
  --------------------------------------------------
  TOTAL INCOME                |   25,500.00
  ==================================================

  B. EXPENDITURE (Pesa Iliyotumika)
  --------------------------------------------------
  ITEM                        | AMOUNT (KES)
  --------------------------------------------------
  5 Waste Bins @ 3,000 each   |   15,000.00
  Printing of Posters         |    1,200.00
  Gloves and Masks            |    1,800.00
  Refreshments for Volunteers |    3,000.00
  Transport (Tuk-tuk)         |    1,000.00
  --------------------------------------------------
  TOTAL EXPENDITURE           |   22,000.00
  ==================================================

  C. SUMMARY
  --------------------------------------------------
  Total Income                |   25,500.00
  Total Expenditure           | - 22,000.00
  --------------------------------------------------
  BALANCE CARRIED FORWARD     |    3,500.00
  ==================================================

Bringing Your Report to Life!

A report is more than just text. Use visuals to make it engaging and easy to understand!

• Pictures & Videos: A picture is worth a thousand words! Include "before" and "after" photos. A photo of a dirty riverbank and another of the same spot after your clean-up is incredibly powerful.
• Quotes & Stories: Include a short quote from a community member. For example: "Mama Mboga at the market said, 'Since you put these new bins, this place feels so much cleaner and customers are happier.'"
• Charts & Graphs: Use simple charts to show data. You can even draw them by hand or use basic software.

For example, you can show the amount of waste collected each clean-up day:

  Waste Collected (in Kgs)

  Day 1: [████████] 40kg
  
  Day 2: [████████████] 60kg

  Day 3: [██████████] 50kg

Image Suggestion:

A young Kenyan student, dressed smartly, standing next to a flip chart under a large acacia tree. They are confidently presenting their project's results to a small, engaged group of community members (wanaichi) who are sitting on simple wooden benches. The flip chart has a hand-drawn bar graph on it. The atmosphere is respectful and positive.

Your Final Word: Conclusion and a Look to the Future

End your report by summarizing your key achievements and challenges. Most importantly, provide recommendations. What should happen next to keep the project's benefits alive? For our "Taka Taka" project, a recommendation could be: "We recommend that the market committee works with the county government for regular collection of the waste from the new bins."

Remember, your report is the final, powerful voice of your project. It turns your actions into a lasting legacy. You are not just a student doing a task; you are a community changer, a problem solver, and a leader. Now go and tell your amazing story!

Habari! Let's Talk About Telling Your Project's Amazing Story!

Imagine this: you and your team have just finished a fantastic community service project. You spent weeks planning, fundraising, and working hard. Maybe you planted a hundred trees at the local school, or you organised a brilliant campaign to clean up the neighbourhood market. Kazi nzuri! But now... how do you show everyone the incredible work you did? How do you prove your impact? That, my friend, is where Project Reporting comes in. It's not just boring paperwork; it’s the powerful final chapter of your project's story!

Think of it like this: If your project is the main meal, the report is the fantastic presentation that makes everyone want to celebrate the chef – you!

The "Sufuria" of a Good Report: Key Ingredients

A great project report, just like a delicious stew, has several essential ingredients. If you miss one, the final taste won't be quite right. Let's break down the main sections you'll need. Sawa?

• Title Page: The front cover! It should clearly state the Project Title, your group's name, the date, and who the report is for (e.g., your CSL teacher). Simple and professional.
• Executive Summary (The "Trailer"): This is a short, one-paragraph summary of the entire project. If your teacher or a sponsor only has 30 seconds, this section should give them the most important information: what you did, your biggest achievement, and your main conclusion. Write this part last!
• Introduction: Set the scene. Why did you choose this project? What problem in the community were you trying to solve? (e.g., "We observed a lack of safe places for students at St. Jude's Primary to dispose of waste, leading to litter in the compound.")
• Project Objectives: What were your specific goals? These should be SMART (Specific, Measurable, Achievable, Relevant, Time-bound). (e.g., "To build and install 3 colour-coded waste bins by March 15th.")
• Activities Undertaken: This is the "what we did" section. Describe the steps you took from start to finish. A timeline or a numbered list works great here.
• Results & Outcomes: This is the most exciting part! What was the result of your activities? Don't just say "we installed bins." Say "We successfully installed 3 waste bins, which has led to a noticeable 50% reduction in litter in the school compound." Show your impact!
• Financial Report: Let's talk about the pesa. You must show how you used the resources. This builds trust and shows you are responsible. We'll dive deeper into this below.
• Challenges & Lessons Learned: No project is perfect! Be honest. Did it rain on your clean-up day? Did a supplier deliver materials late? Sharing these challenges and what you learned from them shows maturity and helps future groups.
• Conclusion & Recommendations: Briefly wrap up your project's story. What is your final thought? Do you have any suggestions for the community or for the next CSL group? (e.g., "We recommend a school-wide awareness campaign to teach students about recycling.")
• Appendices: This is where you put your extras – photos (before and after are powerful!), letters from the community, or copies of your attendance sheets.

Image Suggestion:

A vibrant, colourful infographic-style image showing the 9 key sections of a project report arranged in a circle. Each section has a simple icon (e.g., a money bag for 'Financial Report', a lightbulb for 'Lessons Learned'). The style should be modern and appealing to Kenyan youth.

Kuweka Hesabu Sawa: The Financial Report

Being accountable with money is a vital life skill. A financial report is simply a table showing what you planned to spend (Budget) versus what you actually spent (Actual). The difference is called the Variance.

Let's imagine your group did a community hand-washing station project. Your budget looked like this:

--- Community Hand-Washing Station Budget ---

Formula: Variance = Budgeted Amount - Actual Amount

| Item              | Budgeted (KSh) | Actual (KSh) | Variance (KSh) | Notes                               |
|-------------------|----------------|--------------|----------------|-------------------------------------|
| Water Tank (200L) | 5,000          | 4,800        | +200           | Found a good deal at the hardware!  |
| Taps (2)          | 1,200          | 1,200        | 0              | As expected.                        |
| Cement & Sand     | 2,000          | 2,500        | -500           | Prices went up slightly.            |
| Soap (1 Box)      | 800            | 1,000        | -200           | Bought a better quality brand.      |
| Transport         | 500            | 500          | 0              | Boda boda guy charged the usual.    |
|-------------------|----------------|--------------|----------------|-------------------------------------|
| TOTAL             | 9,500          | 10,000       | -500           | We had a deficit of 500 KSh.        |

A positive variance (+) means you saved money (a surplus). A negative variance (-) means you spent more than planned (a deficit). In your report, you would simply explain *why* there was a deficit (e.g., "The cost of cement increased unexpectedly, and we decided to purchase higher-quality soap for better hygiene."). It's all about being transparent!

Visualising Your Journey and Impact

Don't just write walls of text! Visuals make your report engaging and easy to understand. You can use simple diagrams, charts, and of course, photos.

Here’s a simple ASCII art diagram to show your project's flow in the "Activities" section:

Our Project Timeline:

[Step 1: Planning & Team Meetings]
              |
              V
[Step 2: Fundraising Car Wash]
              |
              V
[Step 3: Buying Materials at Market]
              |
              V
[Step 4: Community Clean-up Day!]
              |
              V
[Step 5: Writing This Report!]

Image Suggestion:

A powerful before-and-after diptych photo. The 'Before' shows a littered, dusty field next to a Kenyan school. The 'After' shows the same field, now clean, with newly planted tree saplings, and smiling students posing proudly with their CSL teacher.

Case Study: The "Jaza Lorry" Initiative

Fatuma's group decided to organise a donation drive for a local children's home. Their objective was "to collect 100kg of dry food and 50 items of clothing by the end of the term." They did an amazing job and collected even more than their target! However, on the day of delivery, the school bus they had booked to transport the goods broke down.

In their report, under "Challenges & Lessons Learned," they didn't hide this problem. They wrote: "Our primary challenge was the last-minute transport failure. This caused a 4-hour delay. Lesson Learned: Always have a backup transport plan. We have now created a contact list of three reliable local transport providers for future CSL groups to use."

By doing this, they turned a problem into a valuable lesson for everyone. That is the power of honest reporting!

You've Done the Work, Now Tell the Story!

Your report is the final, powerful step of your CSL journey. It's your proof of work, your record of success, and your gift of knowledge to the students who will come after you. Don't see it as a chore. See it as your chance to stand tall and say, "Look at the change we made, together." Pamoja we can do so much. Now go and tell your story with pride!

Habari Mwanafunzi! Let's Talk About Your Project's Story

So, you've done the hard work! You planted trees in Karura Forest, you ran a book drive for the local primary school, or maybe you organized a massive clean-up in your neighbourhood. Hongera sana! You and your team are true community heroes. But now comes a very important question: How do you tell the story of your amazing work?

That, my friend, is where Project Reporting comes in. It’s not just boring paperwork; it's the powerful voice of your project. It's how you shout from the rooftops, "Look at the change we made!" A good report can help you get more support, inspire others, and learn how to make your next project even better. Kazi nzuri inahitaji hadithi nzuri! (Good work needs a good story!)

Image Suggestion: A vibrant and colorful photograph of a diverse group of Kenyan high school students in their Community Service Learning t-shirts, laughing and posing for a photo after a successful community clean-up day. They are holding trash bags and brooms, with a clean street behind them.

What Exactly is a Project Report? The "Nini Hii?" Section

Think of a project report as the "report card" for your community service project. It’s a formal document that answers all the important questions:

• WHO was involved? (Your team, community members, partners)
• WHAT did you do? (The specific activities like digging holes, collecting books, etc.)
• WHEN did it happen? (The project timeline and key dates)
• WHERE did it take place? (The specific community or location)
• WHY did you do it? (The problem you were trying to solve)
• HOW did it go? (Your results, challenges, and finances)

It’s an honest look at your journey, celebrating your successes and, just as importantly, learning from your challenges.

The Key Ingredients of a Powerful Report

A great report is like a delicious meal of ugali and sukuma wiki – it needs the right ingredients, all put together in the right way. Here’s a simple structure you can follow:

1. Title Page: Simple and clear. Include the Project Name, Your Group’s Name, the Date, and the Location.
2. Executive Summary (The "Trailer"): This is a short, one-paragraph summary of the entire report. If someone only reads this part, they should understand your project's main achievement.
3. Introduction (The "Backstory"): Describe the problem you saw. Why did you choose this project? What were your specific, measurable goals? (e.g., "Our goal was to collect 100 bags of plastic waste from the Mathare River.").
4. Activities Undertaken (The "Action Scenes"): List exactly what you did, step-by-step. For example: "1. Held a planning meeting. 2. Mobilized 25 student volunteers. 3. Conducted the clean-up on Saturday, 15th July. 4. Sorted the collected waste for recycling."
5. Results & Outcomes (The "Big Reveal"): This is where you show your impact with numbers! How many trees survived? How many people attended your health talk? How much money was raised? Compare your results to your initial goals.
6. Challenges & Lessons Learned (The "Plot Twist"): Be honest! Did it rain on your event day? Did fewer volunteers show up than expected? What did you learn from this? This shows you are thoughtful and mature. For example: "Our main challenge was low turnout. In the future, we will advertise our event on the community notice board and not just on WhatsApp."
7. Financial Report (The "M-Pesa Statement"): A simple account of the money. Where did you get it (donations, school fund) and how did you spend it? Transparency is key!
8. Conclusion & Recommendations: Briefly summarize your project's success and impact. What do you recommend for the future? Should the project be continued?
9. Appendices (The "Bonus Features"): This is where you put your evidence! The most important things here are photos (before and after shots are powerful!), a list of volunteers, or maybe a thank-you letter from a community leader.

Let's Talk Numbers: Simple Math for Big Impact

Numbers make your report strong and believable. Don't be scared of the math; it's usually very simple! Here are two key calculations you can use.

1. Goal Achievement Rate

This shows how much of your target you actually reached. It's a simple percentage.

Formula:
(Actual Achievement / Planned Goal) * 100% = Achievement Rate

Example:
Your goal was to plant 200 trees.
You actually planted 180 trees.

Calculation:
(180 / 200) * 100% = 90%

Report Sentence:
"We successfully achieved 90% of our tree planting goal."

2. Budget Variance

This shows if you were over or under budget. It helps in planning future projects.

Formula:
Budgeted Amount - Actual Amount Spent = Variance

Example:
Your CSL group had a budget of KSh 5,000 for a visit to a children's home.
- Budget for transport: KSh 1,500
- Budget for food items (flour, sugar): KSh 3,000
- Budget for stationery gifts: KSh 500

Actual Spending:
- Transport (Matatu hire): KSh 1,300
- Food items: KSh 3,200 (Sugar price was higher than expected)
- Stationery: KSh 500

Calculation:
KSh 5,000 (Budget) - KSh 5,000 (Actual Spend) = KSh 0

Overall Variance is zero, which is great! But you can also report on individual items:
- Transport Variance: 1,500 - 1,300 = +KSh 200 (Favourable - you saved money!)
- Food Variance: 3,000 - 3,200 = -KSh 200 (Unfavourable - you overspent)

Report Sentence:
"The project was completed on budget. We saved KSh 200 on transport, which covered an unexpected increase in food costs."

The Reporting Flow

Here is a simple diagram to show how information turns into a final report.

   +---------------------+
   |   DO THE PROJECT    |
   | (Take notes, photos)|
   +----------+----------+
              |
              V
   +---------------------+
   | COLLECT DATA        |
   | (Attendance, Costs, |
   |  Number of items)   |
   +----------+----------+
              |
              V
   +---------------------+
   |   ANALYZE & DRAFT   |
   | (Use the structure  |
   |     we discussed)   |
   +----------+----------+
              |
              V
   +---------------------+
   |  REVIEW & FINALIZE  |
   | (Check for errors,  |
   |    add pictures)    |
   +----------+----------+
              |
              V
   +---------------------+
   |  SUBMIT & CELEBRATE!|
   +---------------------+

Pro Tips to Make Your Report Shine

Image Suggestion: A close-up shot of a student's hands writing in a CSL project notebook. The page has headings like "Challenges" and "Successes". In the background, there's a laptop displaying a draft report with photos and charts. The style should be studious and inspiring.

• Use Powerful Photos: A picture of a smiling child receiving a book you donated is more powerful than a whole page of text. Always include "Before" and "After" pictures if you can!
• Include a Quote: Ask a community member for their thoughts on your project. Including a direct quote makes your report feel more real and human.

Example Quote:

"We are so grateful for these students. Before they came, this area was full of rubbish. Now, our children have a clean and safe place to play." - Mama Atieno, Community Elder.

• Keep it Simple & Honest: Use clear language that anyone can understand. You don't need big, complicated words. And remember, it's okay to report on your challenges! It shows you are learning.
• Proofread!: Read your report out loud to catch any mistakes. Ask a friend to read it too. A clean, error-free report shows that you are professional and you care.

And there you have it! Your project report is your legacy. It’s the proof of your hard work, your passion, and the positive change you brought to your community. So take your time, tell your story well, and be incredibly proud of what you have achieved. Now go on and write a report as brilliant as your project!