Executive Assistant to the CEO

Headquarters: Portland, Oregon
URL: https://sellerfinancingacademy.com/home


Executive Assistant to the CEO
The Role (High-Level)
We’re looking for a high-trust, systems-minded Executive Assistant to support the CEO directly. This role exists to protect the CEO’s time, focus, and energy so she can operate at her highest level as a visionary, educator, and entrepreneur.
This is a tactical, execution-focused role, not a strategy or people-management position. You will be responsible for translating priorities into action, managing logistics, and removing friction from the CEO’s day-to-day workflow.
The right person is deeply organized, calm under pressure, proactive without overstepping, and genuinely aligned with our mission of ethical, community-centered wealth building.

What You’ll Be Responsible For
Executive Support & Time Optimization


Manage the CEO’s calendar with precision and discernment


Schedule meetings, calls, interviews, podcast appearances, and speaking engagements


Proactively protect focus blocks and minimize unnecessary context-switching


Prepare the CEO for meetings with agendas, background notes, and key context


Anticipate scheduling conflicts and resolve them before they become problems


Inbox & Communication Management


Triage and manage the CEO’s email inbox daily


Draft, respond to, or route emails on the CEO’s behalf using clear judgment


Flag high-priority messages and time-sensitive requests


Maintain a clean, organized inbox system aligned with CEO preferences


Logistics & Administrative Execution


Coordinate travel arrangements including flights, lodging, ground transport, and itineraries


Handle meeting logistics (Zoom links, agendas, notes, follow-ups as requested)


Track and process expenses; prepare documentation for bookkeeping (no budget ownership)


Maintain files, documents, and records related to the CEO’s work


Workflow & Decision Support


Execute decisions made by the CEO with speed and accuracy


Help manage incoming problems by organizing information and proposing next steps


Compile information, summaries, or briefing documents as requested


Keep the CEO oriented to her priorities, deadlines, and commitments



This role does not own company-wide systems, KPIs, or team management, but it plays a critical role in enabling the CEO to lead effectively.


Who You Are
You are likely a great fit if you:


Are highly systems-minded and naturally think in workflows, checklists, and structure


Care deeply about mission-driven work and ethical leadership


Have excellent judgment and know when to act independently vs. escalate


Are calm, discreet, and professional with sensitive information


Enjoy being behind the scenes making big things run smoothly


Take pride in making someone else more effective


Are proactive, detail-oriented, and dependable



Experience & Skills


3+ years supporting a senior executive, founder, or CEO (preferred)


Exceptional calendar management and scheduling skills


Strong written communication and email drafting ability


High proficiency with tools like Google Workspace, Zoom, Slack, Notion, and calendar systems


Comfortable working in a fast-moving, entrepreneurial environment


Strong organizational instincts and follow-through



Why This Role Matters
The CEO’s time and energy are the company’s most leveraged assets. This role exists to clear the runway, reduce noise, and create the conditions for focused leadership. When you do your job well, the entire organization benefits.

To apply: https://weworkremotely.com/remote-jobs/seller-financing-academy-executive-assistant-to-the-ceo