Human Resources and Administration Officer – Digital Opportunity Trust (DOT) | NGO Jobs in Kenya (2026)

Organization: Digital Opportunity Trust (DOT)
Location: Nairobi, Kenya
Employment Type: Full-Time (Term Contract)
Language Requirement: English (Essential)
Application Deadline: 9 March 2026

About Digital Opportunity Trust (DOT)

Digital Opportunity Trust (DOT) is a Canadian charity headquartered in Ottawa with operations across 12 countries. DOT maintains offices in Tanzania, Ethiopia, Rwanda, Kenya, Lebanon, Jordan, and Canada, and works with youth-led organizations in Côte d’Ivoire, Ghana, Uganda, Malawi, and Zambia.

For over 23 years, DOT has advanced digital inclusion, youth leadership, economic empowerment, and systemic change. The organization supports young changemakers with tools, knowledge, and networks to drive transformation within their communities.

About the Human Resources and Administration Officer Role

The Human Resources and Administration Officer will provide day-to-day support to DOT’s HR and Administration function in Nairobi. The role focuses on onboarding, leave tracking, employee support, recruitment coordination, travel management, and general HR administration.

This is a full-time position within a collaborative international team, offering flexible working arrangements and opportunities for professional growth.

Key Responsibilities

Employee Onboarding & Records
• Support onboarding processes for new employees
• Collect and file employee documentation
• Coordinate HR orientation sessions

Leave (PTO) & Attendance Tracking
• Maintain accurate leave records
• Track leave requests and approvals
• Assist with leave applications and balance inquiries
• Prepare attendance and leave reports

Employee Support
• Act as first point of contact for HR and administrative queries in Africa
• Direct staff to policies and procedures
• Escalate complex issues to the Senior HR Manager

HR & Administrative Support
• Maintain confidential employee records
• Update HR databases and trackers
• Support performance review cycles
• Draft HR correspondence (letters, approvals, memos)

Recruitment & Training Support
• Assist with job postings and interview scheduling
• Coordinate trainings and staff meetings

Compliance & Office Administration
• Support alignment with employment legislation and policies
• Assist payroll preparation by updating employee data
• Provide general administrative and procurement support

Travel Management
• Coordinate travel logistics in line with policies
• Support visa processing and compliance requirements
• Arrange accommodations and transport
• Review travel expenses and manage approvals
• Ensure travel insurance and readiness
• Provide guidance on expense claims
• Prepare travel briefings and materials

Qualifications & Experience
• Resident of Nairobi, Kenya with legal right to work
• Bachelor’s degree (preferably in Human Resource Management)
• Membership with IHRM is an asset
• Minimum 2 years of relevant HR experience
• Strong organizational and administrative skills
• Attention to detail and ability to handle confidential information
• Proficiency in Google Suite, MS Word, Excel, and HRIS
• Experience supporting multi-country teams is an advantage

What DOT Offers
• Competitive compensation aligned with local markets
• Opportunity to work with an international team
• Engagement with youth-led innovation and empowerment initiatives

How to Apply

Interested candidates should complete the Google application form:

👉 https://dotrust.org/careers/human-resources-and-administration-officer/.

Deadline: 9 March 2026

Only shortlisted candidates will be contacted.